Below is a copy of the Live Virtual Phase 2 Evaluation Joining Letter, received when a Live Virtual Phase 2 Evaluation event is approved by the IATF. The copy you receive by email will include personalized information, including the Zoom meeting invite, your personal start time, and a calendar attachment that will convert the event into your own time zone.
This is an automated email sent by the IATF Auditor Development Process. This is to confirm that the event indicated below has now been APPROVED and will run as scheduled.
*** PLEASE REVIEW THE INFORMATION BELOW CAREFULLY AS IT CONTAINS IMPORTANT INSTRUCTIONS FOR COMPLETING YOUR PHASE 2 EVALUATION. ***
[Your email would include details of the proctored session and your personal start time here.]
Please take time zones into consideration when reviewing the above times! The attached iCalendar file will allow you to import this event to your calendar in most popular email software and services, and this will convert the above date/time into your local time zone. You may also find the local dates/times on the Scheduled Events section of the ADP website.
This Start Time is personally reserved for you. If for whatever reason you cannot attend this event, please immediately contact the Training Organisation. Last minute cancellations are subject to the Training Organisation's applicable Cancellation/Refund Policy.
Your Zoom meeting invitation link can be found further below. Please keep reading for additional instructions.
PHASE 2 EVALUATION EVENT DETAILS
Full Details about the Phase 2 Evaluation Process can be found by reviewing the "Phase 2 Evaluation Information Package" located in the Library tab of your ADP Dashboard. All auditors are expected to have read and understood this information prior to attending the Phase 2 Evaluation event.
Details can also be found at the IATF ADP Help Desk at the link below:
INSTRUCTIONS FOR ATTENDING THE SESSION
Approximately 30 to 60 minutes prior to the Personal Start Time indicated above, complete the Live Virtual Proctored Session Checklist. This self-inspection will ensure your computer and work environment are ready to be inspected by the proctor.
*** IMPORTANT: This Checklist MUST be completed in the ADP by clicking the link to open the Secure Evaluation Room up to 1 hour before the scheduled Personal Start Time indicated above. If you do not complete the checklist, this may delay your start time. ***
Follow these steps:
1. Between 30 to 60 minutes before your Personal Start Time, log into the ADP Dashboard at https://www.iatfadp.com/
2. Click on the prominent link near the top of the Dashboard to enter the Secure Evaluation Room.
3. Follow the instructions as prompted. You must click on the checkbox after you've completed each step to proceed to the next step.
4. When you finish all the steps, click on the "Finish" button to enter the Secure Evaluation Room webpage and read the instructions shown. (If you close your browser and open it again, the system will remember where you left off.)
At the Personal Start Time indicated above, having completed the Checklist, join the Zoom meeting using the information below:
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[Your email would include Zoom meeting invite details here.]
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You must use the latest version of the Zoom Desktop software to attend the meeting. Please ensure your name in Zoom matches the name on your IATF ADP account.
After you join the meeting, the proctor will invite you in from the Waiting Room and into your personal Breakout Room to complete the Setup Verification procedure.
Remain connected to the Zoom meeting for the duration of the event, sharing your screen and video the whole time. You may only mute your microphone or go off-camera during the scheduled break after your Interview Preparation period (time-permitting), or after approval from the proctor.
ISSUES ENCOUNTERED DURING A SESSION
While we trust that you will not experience any trouble during your session, IATF has adopted a standardized procedure to handle all concerns raised at a session:
1. Log Issue or Submit Error Report in the ADP (if possible)
2. Notify the Proctor/Evaluators (and proctor includes in their report)
3. Close and re-open Browser (if applicable)
4. Proctor/Evaluators phone Technical Support (for any and all Technical Support cases that require action be taken during the session).
Objective evidence is required to support any problem(s) reported at proctored sessions. Therefore, auditors must log the issue in the ADP if possible, and proctors/evaluators must contact Technical Support to ensure all issues are promptly identified and corrected.
NO CONSIDERATION can be given to problems submitted after a session concludes unless the above steps were followed.
Before your proctored session, please review the links below for more important information about ADP Proctored Sessions:
Proctored Assessment Policies and Guidelines
https://go.iatfadp.com/proctor-rules
Proctored Session Data Privacy and Protection
https://go.iatfadp.com/proctor-privacy
To Access the Auditor Development Process, please go to https://www.iatfglobaloversight.org/